Associate Accountant

We are seeking a detail-oriented and proactive Accountant to join our finance team. This role is ideal for someone looking to build their accounting career by gaining hands-on experience in managing expenses, reconciling accounts, and maintaining accurate financial records. The Associate Accountant will play a key role in ensuring the company's financial processes run smoothly and efficiently.

Key Responsibilities:

• Weekly Expense Reimbursements: Process and review employee and company expense reports to ensure accuracy, compliance with company policy, and timely reimbursement.
• Corporate Credit Card Reconciliation: Perform monthly reconciliation of corporate credit card transactions, categorizing expenses accurately and resolving discrepancies on a daily basis.
• Bill Payments & Invoice Management: Retrieve invoices directly from vendor websites on a monthly basis. Manage the payment workflow by scheduling bank payments, ensuring payments are processed efficiently and on time. Process ad-hoc invoices received via email and maintain organized records.
• Prepaid Expenses & Subscriptions: Track prepaid expenses, monitor expiration dates, and manage subscription renewals to avoid service interruptions.
• Customer Invoicing and Customer Collections AR efforts: Assist in creating, validating, and data augmenting monthly invoicing records to our clients. Proactively communicate to clients with outstanding balances to increase collections rates on behalf of the company.
• Tax Preparation Support: Provide data and schedules to assist in preparing quarterly and annual tax filings.
• Compliance and Audit Support: Help ensure adherence to internal controls, assist with audit requests, and maintain documentation for compliance purposes.
• Month-End Close Support: Assist in preparing journal entries, account reconciliations, and schedules to support month-end and year-end close.

Requirements:

• Associate or bachelor's degree in Accounting, Finance, or a related field.
• 1-3 years of accounting experience preferred; internship experience will be considered.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Proficiency in accounting software and tools; experience with Quickbooks or similar platforms is mandatory.
• Proficient in Microsoft Excel, including advanced functions, data analysis, PivotTables, and automation to improve efficiency and accuracy.
• Able to learn and pick up new tools quickly.
• Excellent attention to detail and ability to identify discrepancies.
• Strong communication skills and a collaborative mindset.
• Ability to handle sensitive and confidential information with integrity.